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How to arrange employee videos for training coordinators in 2026

A plain guide for training coordinators to arrange employee videos, with steps, tools to try and mistakes to avoid.

By XP Daily ยท

XP Daily is published by the makers of DaysAid, QuickDictate and YTSort, which are compared here alongside other tools.

Arrange employee videos by listing the videos, checking their order, and choosing a way to keep the sequence clear. A tool can help when a playlist needs sorting.

OptionHow it arranges videos
Paper list or notesYou arrange titles and details by hand
SpreadsheetYou organize information in a sheet and create an order from the details added
YTSortReorders a YouTube playlist you own by video length, shortest or longest first [1]

What you need before you start

Arranging employee videos starts with knowing what videos need to be organized and why the order matters.

Set aside time to review the full sequence before sharing it with employees. A quick review can help catch videos that appear in the wrong place.

Step by step

These steps work with any approach, including a manual list or a tool.

  1. Open the employee video collection. Confirm that the playlist or list contains the videos that need arranging.
  2. Write down each video. Record the title and any details needed to decide where it belongs.
  3. Check the training flow. Keep videos together when one lesson depends on another.
  4. Choose the ordering rule. Decide whether the videos should follow a learning path, video length or another clear reason.
  5. Arrange the videos. Move items into the chosen order by hand or use a tool that can help.
  6. Review the new sequence. Read through the list before applying the changes.
  7. Apply the order. Update the playlist or list so employees see the intended sequence.
  8. Share the training material. Provide the arranged videos to the people who need them.
  9. Review after use. Change the order if the training flow does not match the need.

Tools that can do it

You do not need software for this. Here are options to consider.

Paper list or notes. You write each video title and arrange the order by hand. This can work when the list is small or changes often.

A spreadsheet. A column for titles, a column for length and a sort on the information you add can help create a working order. Check the spreadsheet tool's own details for limits and cost.

YTSort. YTSort is made by the team that publishes this site. YTSort is a free browser tool that reorders a YouTube playlist you own by video length, shortest or longest first. [1] It is one option for arranging employee videos when the videos are in a YouTube playlist you own. [1]

YTSort can reorder videos by sending requests to YouTube's own system using your existing session, with no dragging or scrolling. [1] After sorting, it reads the playlist back from YouTube and re-applies any moves that did not stick. [1] It sorts the full playlist, not just the videos loaded on screen. [1]

YTSort can show the before and after order so you can check it before applying. [1] It can sort only videos within a length range and move the rest to the end. [1] It can show total, average, shortest and longest video duration for the playlist. [1] It can export position, title, duration and URL of every video to a CSV file. [1]

YTSort is free, and all install options include the same features. [1] YTSort is free, open-source software under the GPL-2.0-only licence. [1] It can be used through a bookmark, a browser script, or a Chrome Web Store extension. [1] The extension needs Chrome or Edge, and the script version works in any browser, including Firefox, with Tampermonkey, Violentmonkey or Greasemonkey installed. [1]

Common mistakes to avoid

Ignoring the training order. A shorter video is not always the right first step when lessons depend on earlier information. Check the learning path before changing the sequence.

Changing the order without a review. Read the full list after arranging it so videos appear where expected.

Forgetting ownership of a playlist. Confirm that the playlist can be changed before trying to reorder it.

Leaving long videos without a plan. If longer videos move later in the list, decide when employees should watch them.

Using a tool without checking its details. Review what a tool does before choosing it for a training workflow.

Frequently asked questions

How can YTSort arrange employee videos in a YouTube playlist?

YTSort can reorder a YouTube playlist you own by video length, with shortest or longest first. [1] This can help when a training coordinator wants a playlist arranged by video duration rather than moving each video manually.

Can YTSort check a playlist order before changing it?

Yes. YTSort shows the before and after order so the sequence can be checked before applying changes. [1] A review step can help confirm that the training videos appear in the intended order.

Which browsers work with YTSort?

The YTSort extension needs Chrome or Edge. The script version works in any browser, including Firefox, with Tampermonkey, Violentmonkey or Greasemonkey installed. [1] YTSort can also be run from a bookmark. [1]

Can YTSort arrange a full YouTube playlist?

YTSort sorts the full playlist, not just the videos loaded on screen. [1] It can also read the playlist back from YouTube after sorting and re-apply moves that did not stick. [1]

Is YTSort free for training coordinators?

YTSort is free, and all install options include the same features. [1] YTSort is also free, open-source software under the GPL-2.0-only licence. [1] Check whether its video sorting features match the training workflow before choosing it.

YTSort is free; all install options include the same features. [1]

Try YTSort

Sources

  1. YTSort's own description of itself (the product of this site's publisher)

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