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How to arrange training videos for instructional designers in 2026

A guide to arranging training videos with a review process, tool options and steps for instructional designers.

By XP Daily ยท

XP Daily is published by the makers of DaysAid, QuickDictate and YTSort, which are compared here alongside other tools.

Arrange training videos by listing the videos, checking their purpose and order, choosing a sorting method, then reviewing the final sequence before use.

OptionHow it arranges videos
Paper list or notesArrange titles and details by hand
SpreadsheetReview video details in a table and choose an order
YTSortReorders a YouTube playlist you own by video length, shortest or longest first [1]

What you need before you start

Arranging training videos starts with knowing what the playlist or collection needs to achieve.

Step by step

These steps work with a manual process or a tool that helps arrange a playlist.

  1. Open the training video collection. Confirm that the videos and access details are ready before changing the order.
  2. List each video. Record the title, length and role in the training path.
  3. Mark required learning order. Keep lessons together when one video depends on another.
  4. Choose the arrangement method. Pick the rule that matches the purpose of the training collection.
  5. Review the proposed order. Read from the first video to the last and check whether the flow makes sense.
  6. Apply the changes. Move videos manually or use a tool that handles the reordering.
  7. Check the final playlist. Confirm that the sequence matches the training plan.
  8. Prepare for delivery. Make notes about why the order was chosen so future updates are easier.
  9. Review after use. Change the arrangement if the training goals or learner needs change.

Tools that can do it

You do not need software for every training video project. A manual list, spreadsheet or browser tool can be considered depending on the workflow.

Paper list or notes. Write each video title and length, then arrange the list by hand. This can work for smaller collections.

A spreadsheet. Add video details in rows and review the order using the information you record. Check the spreadsheet tool's own details for limits and features.

YTSort. YTSort is made by the team that publishes this site. YTSort is one option for arranging a YouTube playlist you own. [1] It reorders a YouTube playlist you own by video length, shortest or longest first. [1] It can reorder videos by sending requests to YouTube's own system using your existing session, with no dragging or scrolling. [1]

YTSort can sort the full playlist, not just the videos loaded on screen. [1] It shows the before and after order so the result can be checked before applying. [1] It can sort only videos within a length range and move the rest to the end. [1] It shows total, average, shortest and longest video duration for the playlist. [1] It exports position, title, duration and URL of every video to a CSV file. [1]

YTSort is free, and all install options include the same features. [1] YTSort is free, open-source software under the GPL-2.0-only licence. [1] It can be installed as a bookmark, a browser script, or a Chrome Web Store extension. [1] The extension needs Chrome or Edge, and the script version works in any browser, including Firefox, with Tampermonkey, Violentmonkey or Greasemonkey installed. [1]

Common mistakes to avoid

Ignoring the learning path. A short video order can still be wrong if later lessons need earlier explanations.

Changing the order without reviewing it. Read the sequence before sharing it with learners.

Sorting every video by one rule. Some training collections need a mix of sequence decisions and length decisions.

Forgetting ownership and access. Check that the playlist or video collection can be changed before arranging it.

Skipping future updates. Training materials change, so review the order when new videos are added.

Frequently asked questions

How to arrange training videos for instructional designers?

Start by listing each video, noting its purpose and length, then choose an order that supports the training goal. Review the sequence before sharing it. A manual list, spreadsheet or YTSort can be considered depending on whether the videos need hand arrangement or length-based reordering.

How can YTSort arrange a YouTube playlist?

YTSort reorders a YouTube playlist you own by video length, with options for shortest or longest first. [1] It can handle the full playlist rather than only the videos loaded on screen. [1] It also lets the order be checked before changes are applied. [1]

Can YTSort check the playlist order before applying changes?

YTSort shows the before and after order so the result can be checked before applying. [1] This can help when arranging training videos because the sequence can be reviewed before the playlist changes are made.

Which browsers work with YTSort?

The YTSort extension needs Chrome or Edge. [1] The script version works in any browser, including Firefox, with Tampermonkey, Violentmonkey or Greasemonkey installed. [1] YTSort can also be installed as a bookmark. [1]

Is YTSort free for arranging training videos?

YTSort is free, and all install options include the same features. [1] It is also open-source software under the GPL-2.0-only licence. [1] Check whether its video length sorting features match the needs of the training collection before choosing it.

YTSort is free; all install options include the same features. [1]

Try YTSort

Sources

  1. YTSort's own description of itself (the product of this site's publisher)

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