How to prepare presentation playlists for event organizers in 2026

A guide for event organizers to prepare presentation playlists with steps, tools to consider, and checks before a program starts.

By XP Daily · 2026-10-16

XP Daily is published by the makers of DaysAid, QuickDictate and YTSort, which are compared here alongside other tools.

Prepare the playlist order, check every presentation item, and choose a tool that matches how the playlist needs to be arranged. YTSort can reorder a YouTube playlist you own by video length when that is the ordering needed. ^[1]

Option	How it orders videos	Cost or access
Paper list or notes	You rank items by hand	No tool cost stated
Spreadsheet	You sort by information you enter	No tool cost stated
YTSort	Reorders a YouTube playlist you own by video length, shortest or longest first ^[1]	YTSort is free; all install options include the same features ^[1]

What you need before you start

Preparing a presentation playlist takes a clear event plan, the videos or presentation items you want to include, and a place to keep the final order.

A playlist you can edit. Make sure the playlist is ready before changing the order.
A reason for the order. Decide whether shorter items should come first, whether a planned sequence matters, or whether another review is needed.
The details for each item. Keep titles, lengths, speakers, or notes where you can check them before the event.
A browser if you choose a browser tool. Add the tool before you begin arranging the playlist.

For a presentation schedule, check the order before the event starts. A short review can help catch items that appear in the wrong place.

Step by step

These steps work with different ways of preparing a presentation playlist.

Open the playlist or list of presentation items. Confirm that you can access and edit the items you need.
Write down the order you need. List each item with details that help you recognize it.
Check the event flow. Keep items together when one presentation depends on another.
Choose the sorting method. Arrange items by hand or use a tool that supports the order you need.
Review the planned sequence. Look from the first item to the last and check for changes that could affect the event.
Apply the order. Move the items into place using your chosen method.
Check the playlist again before the event. Confirm that the order matches the presentation plan.
Keep a backup record. A written list can help if the playlist needs to be checked later.

If a tool can show a planned order before changing a playlist, use that review step before applying the changes.

Tools that can do it

You do not need software for every presentation playlist. Here are options to consider.

Paper list or notes. You write each item down and arrange the order by hand.

A spreadsheet. A table with titles, lengths, and notes can help you review a playlist order before making changes.

YTSort. YTSort is made by the team that publishes this site. ^[1] YTSort is one option. It is a free browser tool that reorders a YouTube playlist you own by video length, shortest or longest first. ^[1] It can sort the full playlist instead of only the videos loaded on screen. ^[1]

YTSort can show the before and after order so you can check it before applying changes. ^[1] It can also show total, average, shortest, and longest video duration for the playlist. ^[1]

You can get YTSort through a bookmark, a browser script, or a Chrome Web Store extension. ^[1] The extension needs Chrome or Edge, and the script version works in any browser, including Firefox, with Tampermonkey, Violentmonkey or Greasemonkey installed. ^[1]

Common mistakes to avoid

Changing the order without checking the event flow. Some presentations need to stay together because one item introduces the next.

Sorting before confirming ownership and access. Make sure the playlist can be edited before planning changes.

Skipping a final review. Read through the playlist order before the event so unexpected changes are easier to spot.

Forgetting the reason for the order. A playlist arranged by length may not match a schedule that depends on topic order.

Not keeping a record of the final sequence. A saved list can help when reviewing the presentation plan later.

Frequently asked questions

How can event organizers prepare a presentation playlist?

Event organizers can list the presentation items, decide the needed order, review the sequence, and apply the changes before the event. A written list, spreadsheet, or a tool can be used depending on how the playlist needs to be arranged.

How can YTSort reorder a YouTube playlist for an event?

YTSort reorders a YouTube playlist you own by video length, shortest or longest first. ^[1] It sends requests to YouTube's own system using an existing session, with no dragging or scrolling. ^[1]

Can YTSort check a playlist order before changes are applied?

YTSort shows the before and after order so the order can be checked before applying it. ^[1] This can help when an event organizer wants to review the sequence before making playlist changes.

Which browsers work with YTSort?

The YTSort extension needs Chrome or Edge. The script version works in any browser, including Firefox, with Tampermonkey, Violentmonkey or Greasemonkey installed. ^[1] It can also be run from a bookmark. ^[1]

Can YTSort sort only part of a presentation playlist?

YTSort can sort only videos within a length range and move the rest to the end. ^[1] Check the event plan before choosing this approach, because a length-based order may not match a schedule that depends on presentation sequence.

YTSort is free; all install options include the same features. ^[1]

Try YTSort

Sources

YTSort's own description of itself (the product of this site's publisher)